At the MSPE Annual Meeting, the Educational Foundation (EF) Board of Directors,
as part of the annual budget approval process, will vote on the amount of EF funds
to be distributed equitably among MSPE Chapters and Student Chapters as grants for
approved activities that comply with the EF purpose, as specified in the Bylaws. EF Grant funding shall be based upon the MSPE
June 30th, the EF shall notify the Chapter and Student Chapter
presidents of the maximum amount available as EF Grants for the current fiscal
year and notify them that the submission of Grant Applications must be received
by the EF by July 31st of the current fiscal year.
Chapters must submit a written plan, schedule and budget for Chapter activities
that they wish to be considered for EF funding. These written plans,
schedules and budgets must be detailed on the EF Grant Application form. Unless
the EF Board waives this requirement, all requests submitted after the deadline
will not be considered until the following fiscal year. If more than one proposed activity is
submitted by a Chapter, then each activity must be prioritized by the Chapter in
case full funding of all activities is not possible.
The EF Grants Committee will review each application to verify that the
proposed activities meet the 501(c)(3) criteria. A report of the EF
Grants Committee will be forwarded onto the EF Board of Directors for review
and approval before the August meeting. Notice
of awards will be announced by August 31st.
shall meet EF guidelines and 501(c)(3) criteria.
Should a Chapter not request EF funds, their potential portion may be
distributed to other MSPE Chapters and Student Chapters. Distribution of
funds will be based on the merit of the proposal and available funds.
Distribution of EF Grant funds will occur based upon the proposed Chapter
activity schedule and the specified date EF Grant funds are needed as listed on
the EF Grant Application. In order to
qualify for any EF Grant funding in the next fiscal year, Chapters shall
submit receipts of all EF Grant funded expenses prior to June 1st.
Should a Chapter not expend the total amount requested or request an extension
of time prior to June 1st, the unused EF Grant funds will be
forfeited and shall be returned to the EF for deposit into the EF general fund.
If a Chapter plans to start a new activity for which the start-up costs exceed
their grant and the Chapter does not have the funds to make up the deficit,
they may submit a proposal for "banking" their grant for one
year. Unless approved by the EF Board of Directors, a maximum of one (1)
year’s grant amount can be banked. Banking can only be used on a project
that has start-up costs exceeding the one year Chapter grant. If the
proposed activity does not come to fruition in the following year, the grant funds
will revert back to the EF general fund.
If there are not enough approved requests for the available grant funds, any
excess funds will be returned to the EF general fund.
Chapters should be cautioned that there is no guarantee for future annual grant
distributions. The amount of grant funds, if any, to be distributed to
the Chapters will be determined once a year when the EF budget is approved at
the Annual Meeting of the EF Board of Directors. This amount may vary
from year to year depending on the financial status of the EF and direction of
the MSPE EF Board of Directors.
February 24, 2021
Office: 573-636-4861 Fax: 573-636-5475 200 E. McCarty St., Ste 200 Jefferson City, MO 65101